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24 January 2011 @ 12:35 pm
MS Word 2010 Windows styles -- headings in text boxes?!?  
I have been handed a problem and I don't know enough about Office 2010 to solve it.

Someone created a document with Headings and Cross-References. However, for some reason I can't quite fathom, MS Word 2010 style for a Level 1 Heading puts the text in a text box and attaches it to the page, rather than to the following text.

So, for example, if the text "Appendix A" is created as a Level 1 heading on page 48, MS Word puts a text box on page 48 with "Appendix A" in the text box. If, then, someone goes in and types more material on a previous page, the actual text of Appendix A moves down, but the Heading does not.

I can't figure out (a) why Word thinks putting a heading in a text box anchored to a page is a good idea, (b) how to modify the heading style so the text *isn't* in a text box, or (c) in lieu of modifying the style, how to anchor the text box to the following information rather than to the page.

Any suggestions?


ETA: I'm sure that it's a Heading, not a Header. I tried typing in some new text, highlighting it, and selecting "Heading Level 1" from the styles; it immediately put the highlighted text in a text box.

I'm now wondering a couple of things: (a) did the person who created or modified the document change the Heading style, and (b) could it be an artifact of the document being edited in 2003 / 2007 / 2010.
 
 
 
Peter Engdornbeast on January 24th, 2011 05:54 pm (UTC)
It sounds like this document was made using the "Header" function, which creates page headers, not the headline for a paragraph. If I'm right, the first thing to do is probably checking the "Insert" menu for the "Header" control, and figure out how to turn this off.

On the other hand, I could be wrong.
Janet Miles, CAP-OMjanetmiles on January 24th, 2011 06:20 pm (UTC)
That's what I thought, but when I click on it, the style shows up as "Heading" not "Header". I wonder if the issue is whether it was created in 2003 / 2007 / 2010 and then moved around.
Lyn Thorne-Alder: Doom Kittyaldersprig on January 24th, 2011 05:55 pm (UTC)
If you alter the heading to /not/ be in a text box, you can then right-click on that heading option and choose "modify (style) to match selection." I'm not sure if that will help; I've never had it put a style in a text box on me.
Janet Miles, CAP-OMjanetmiles on January 24th, 2011 06:21 pm (UTC)
Hm. I'll suggest that to Amanda and see if it works.
(Deleted comment)
Janet Miles, CAP-OMjanetmiles on January 24th, 2011 06:20 pm (UTC)
That's what I thought, but when I click on it, the style shows up as "Heading" not "Header". I wonder if the issue is whether it was created in 2003 / 2007 / 2010 and then moved around.
Maggiesillymagpie on January 24th, 2011 06:49 pm (UTC)
I agree with alderspring. I'd create the heading in the format I want, then right click on the style and use the "update to match selection" function to override the old settings.
suzilemsuzilem on January 25th, 2011 01:31 am (UTC)
looks like it might be the "keep with next" functionality.