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24 August 2010 @ 10:33 am
Oddball question  
Suppose, for the sake of this question, that you were famous for something. So famous, in fact, that you were invited to tour around the country (or around the world, if you wish) to present whatever it is you're famous for.

What sorts of things would your contract request or require for your green room / dressing room? This can range from the obvious ("working plumbing, two large towels, two small towels, and one washcloth per person in the team") to the silly ("provide seven copies of a daily newspaper suitable for folding into paper boats") to the outrageous ("all windows in buildings overlooking the parking lot must be blacked out starting one day before the concert").

Some sample Green Room Riders are here, if you want some inspiration. I'll put mine in a comment. I changed my mind, and am putting mine here, behind the cut, so I can keep editing it.

For the purposes of argument, we'll assume I'm touring with Dale, a personal assistant, and a secretary.

Introductory statement: We will treat all members of the venue staff with courtesy and consideration, and expect the same in return. However, we will reserve the right to require replacement of any staff member who sufficiently annoys us. ["right to replace staff member" snagged from ysabetwordsmith]

Venue will assign a single point-of-contact liaison and provide that person's name, email address, and mobile phone number to my PA and my secretary. Ideally, venue should also assign a gofer with a working knowledge of the area, a valid driver's license and insurance, a reasonably clean driving record, and a car in safe operating condition. The gopher may be asked to "go fer" supplies or other desired items, or to drive me, Dale, and/or my staff around. We will make all reasonable efforts to avoid disturbing the liaison or the gofer at unreasonable hours.

Technical: I'd have an expert draw these up.

Security: The venue will provide secured parking and appropriate additional security. Specifics will vary based on circumstances including but not limited to location of venue. All security arrangements must be approved by venue management, my agent, and my PA, and final approval is to be complete at least two weeks before the scheduled event. We will provide a list of local friends who are to be admitted without hassle. [the idea of including security arrangements snagged from drewkitty, the "local friends" snagged from tassie_gal]

Accuracy: If my name or the title of the event is misspelled anywhere (e.g., marquee, posters, ads), the venue will be required to contribute $500 per incident to a charity of my choice. [this item snagged from bldrnrpdx]

Backstage requirements: Dressing room / green room facilities will be clean and free of odors, have working plumbing (toilet, sink, shower), have sufficient clean (no odors) and lined trash cans, and be kept at a temperature between 66F and 73F. ["no lingering odors" and "internet access" snagged from fatcook; trash cans from Jimmy Buffet's sample contract]

There will be sufficient light to read comfortably, and enough power outlets for computers and electronics chargers.

There will be Internet access, preferably wifi.

There will be soap, two large towels, two hand towels, and a washcloth for each person. There will be comfortable chairs and/or couches.

There will be a stocked basic first-aid kit.

Backstage requests: There should be a desk with a comfortable desk chair.

Ideally, food should be provided in a separate but nearby catering area; if not, however, there should be a table and chairs, as well as a small refrigerator and a microwave.

In addition to the required first-aid kit, it would be helpful to have a cluster of OTC products including but not limited to Benadryl (or house brand of the same active ingredient), acetaminophen, ibuprofen, cough suppressant WITHOUT a decongestant, Gas-X, Mylanta, and throat spray.

Food and beverage requirements ("will") and requests ("should"):

Soda, milk, and juices are fine in individual serving bottles or cans, and cereals in individual packs, so that leftovers don't have to be thrown out. Leftovers may be distributed as the venue manager wishes; however, there is a preference for donating non-perishables to a food bank or shelter.

There will be a table, chairs, fridge, and microwave, as well as basic supplies including plates, bowls, cups, flatware, napkins, ice. Ideally, plates, bowls, and cups should be of a variety that will not melt in the microwave.

There will be diet cola, at least two six-packs per day (Diet Coke or Diet Pepsi preferred).

There will be diet decaf soda, at least one six-pack per day (Diet 7-Up or Sprite, Fresca, Diet Rite in any flavor, and any flavor diet decaf house brand are all acceptable). Tonic water and club soda are also good.

There will be water, either bottled or filtered in a pitcher or filtered through the refrigerator.

There should be milk, either 2% or whole.

There should be assorted juices, ideally including V8 and cranberry.

There will be sandwich fixings: sliced lunch meats, sliced cheeses, lettuce, tomatoes, condiments, bread. Bread and tomatoes will not be refrigerated.

There should be hot meals, as appropriate based on times of events:
  • breakfast -- Activia yogurt in any flavor, bagels, butter, cream cheese, peanut butter, jelly, bacon or sausage, cold cereal, hot cereal.
  • lunch -- green salad, pasta with meat, and a vegetable side.
  • supper -- If the area is known for a specific cuisine (e.g., BBQ in Memphis or Kansas City, Cajun in New Orleans, seafood on the coasts) or for a brilliant restaurant that's willing to do catering, three representative meals and one boring meal. Otherwise all meals can be boring.

For purposes of this rider, a boring meal is something like green salad followed by hamburgers or meatloaf, baked or fried chicken, baked or fried fish, meat lasagna, or pizza, plus a vegetable side and a starch side (which can be bread). Pizza should include one meat-only, one veggie-only, and one mixed, and does not require additional sides.
drewkittydrewkitty on August 25th, 2010 02:48 am (UTC)
Secure parking will be provided. Secure parking is large enough to hold the entire traveling convoy, enclosed by chain link fence of at least 8' in height, and guarded by a uniformed security officer, provided through the venue's usual security provider and equipped with a mobile telephone and a venue security radio. This officer is to be stationed at the primary entrance, unless relieved by another officer. The design of the parking area shall be such that this officer can from the primary entrance view the entire secured parking area. In the event of a breach the security officer will immediately notify the venue security, who will notify the convoy, in any case within five (5) minutes of the breach. The mobile telephone number will be securely provided to the convoy lead driver.

A primary entrance and secondary entrance to the secure parking area will be provided. AT NO TIME WILL THE PRIMARY ENTRANCE BE LEFT UNGUARDED, as above. The secondary entrance will be secured by combination lock and may be secured by other locks provided that the combination lock is not excluded. The combination will be unique and securely provided to the convoy lead driver.

If secure parking cannot be provided due to the nature of the venue, at least three (3) suitable reserved parking areas will be provided, each large enough to hold the entire traveling convoy. These areas will be held clear and unused (by signage, cones, tape, etc.) for the duration of the event. Posted guards or patrols are at the discretion of the venue but recommended. The selection of reserved parking area will be made at the last moment and may change during the event. If all three (3) sites are not clear whenever required, this is a breach of contract and the performer reserves the right not to appear as a direct result.

None of these parking areas shall contain "red zones," red curbs, handicap reserved areas, or any other traffic signal, fire regulation or law enforcement related hindrance to free parking by the convoy. The venue shall pay all citation-related costs resulting from noncompliance on the venue's part.

It is to be understood that a staff driver will be available for and with each convoy vehicle at all times, THEREFORE NO CONVOY VEHICLE WILL SUBMIT TO TOW-AWAY UNDER ANY CIRCUMSTANCES. This understanding shall be communicated to the law enforcement liaison for the event. Spare drivers are available in the event of unforeseen circumstances affecting an individual driver.

In the event of EXTREME EMERGENCY as defined elsewhere in the contract, executive protection personnel will expect and insist upon swiftly escorting the PERFORMER to any place of safety as immediately determined by the Executive Protection Lead, or survivor or designate. This place of safety may or may not be a convoy vehicle. In such emergencies, venue security's cooperation with ANY LAWFUL REQUEST will be expected and non-cooperation will be a breach of contract. This includes "ALL ACCESS" to all parts of the venue including those normally restricted and those which may be leased to other parties, as well as all exterior gates or doors regardless of where they may lead. This understanding will be communicated to all venue security staff in writing and signatures secured on a roster of all authorized venue security personnel, which will be faxed to the Executive Protection lead at least one (1) hour prior to arrival window.
drewkittydrewkitty on August 25th, 2010 02:48 am (UTC)

The Executive Protection team shall maintain liaison with the venue security, who shall in turn maintain liaison with an on-site representative of local law enforcement for the entire duration of the PERFORMER's visit. Discreet and secure communication shall flow freely on matters of private and public safety.

A briefing will be made available to the venue security chief and the local law enforcement representative with respect to privately owned arms accompanying PERFORMER and staff. This will be on a case by case basis with respect to threat level, local law and standing venue policies. Note that PERFORMER may or may not personally carry firearm(s). No other questions will be entertained by PERFORMER or staff on the subject of firearms or other weapons or defensive/protective equipment including personal protective equipment (body armor) from any source whatsoever including police other than the local law enforcement representative, and should instead be directed to PERFORMER's legal counsel (see appendix).

No destructive devices, explosives or pyrotechnics will be present or brought into the venue without concurrent approval of Executive Protection lead, venue security chief and local law enforcement liaison (and fire marshal / fire regulatory authority, as appropriate). Fireworks planning should begin at least two weeks in advance with final concurrent approval no later than 72 hours prior to venue start.

NEWS MEDIA have no right of access to PERFORMER or to PERFORMER's employees, contractors or staff. Only scheduled and arranged press conferences or meetings will take place; individual reporters, 'stringers' and the like will not have access to PERFORMER without prior approval from PERFORMER's Executive Protection lead. All such requests shall be directed first to PERFORMER's publicist, then to Executive Protection Lead who will give final onsite approval PRIOR TO such meetings being initiated.

PERFORMER is not to be touched for any reason, except by PERFORMER's staff in the performance of their duties according to internal rules not shared. This precludes the offering of handshakes; if offered, PERFORMER will nod or bow and a member of PERFORMER's staff will accept handshake and remind of protocol. In the unlikely event of a medical emergency affecting PERFORMER's ability to consent to medical treatment, the Executive Protection lead or designate or survivor will assume this role on behalf of PERFORMER. No questions will be entertained by PERFORMER or staff on the subject of PERFORMER's preference not to be touched.

Janet Miles, CAP-OMjanetmiles on August 27th, 2010 07:07 pm (UTC)
You've put a lot of thought into the security arrangements. I can see where being famous enough to tour could mean being famous enough to have security issues.